QUERY - Drop Down List to Filter Data - Google Sheets
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- เผยแพร่เมื่อ 26 พ.ย. 2019
- Learn how to use QUERY function with drop down validation lists to get dynamically filterer results of of a data-set in Google Sheets.
#googlesheets #dropdown #tutorial
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thank you so much for breaking down this mysterious language of spread sheet filtering. you're really good at this!!!
Thank you so much. You make videos in the simplest possible way where all of us can understand. I have started to enjoy working on Gsheets using your method of learning.
Dude your videos have been THE ONLY VIDEOS that have actually made sense, allowed me to do what I needed and actually get my project done. THANK YOU!!
Great to hear!
Thanks a lot, I was beating my brains out for like a Week trying to figure something out, some way to Search, I tried creating a Search Box, but nothing was working right, I simplified your ideas by just focusing on ONE Drop Down List, and no Sort, No ALL reps, just as basic as I could make it, and it worked! I finally was able to use this to Sort through an Inventory of 1500 items, and the Beauty of this method is it will actually list the item if it is located in two or three different places which helps to organize the Warehouse. And I was able to figure out how to use Google Sheets App to even look things up on my Cellphone. So you really helped me out a lot with this Video! Thanks again!
I was figuring this out for 3 hours and this vid finally got me to where i needed to go.
Thanks!!! Really helped me gaining an internship
Holy crap man your videos helped me so much tonight! I almost can't believe I learned as much as I did. Thank you!
Your videos are bloody amazing, you should see some of the stuff I've made solely with lessons from your videos.
Thank you
You are simply AMAZING! Thanks for sharing that!
You deserve a like and commnet, it was almost exactly what i needed, i have to make a few adjustments, buti learned something new and more importantly solved my problem. Thank you.
Best g sheets professor on youtube. Pls continue doing the g sheets web systems with js videos
Loveeeee. You made my day. All the data were well filtered. It was very easy to get information of my Company much quicker!!
Amazing tutorial for a beginner to such stuff! Thanks mate. I loved it.
How do you know what i want next in google sheet,😍 U r reading my mind...
Excellent video, it pretty much covers all my doubts..
"1=1" that's what I needed. Well worth watching the video!
thanks man very much , your step-by-step instruction is super helpful
Thank you soooooo much for this tutorial. It just helped me finish my task!
Thanks for uploading, I have been looking at your Google sheets Query video's. I had worked out how to do a query from a drop down list, but yours is much tidier than mine. Keep up the good work.
Glad it was helpful!
Hi! You've been a great help learning advanced sheets functions! I was able to do this using multiple dropdowns, and importrange as well. I have a question, though. How do you hide all the data (source file) when the dropdown is blank?
Wonderful presenting!!
Thank youvery much 👍
Excellent tutorial. Very detailed and easy to replicate. Thank you.
Thank You!
Great video, helped a lot. I was looking just for this!
Thank you so much for this tutorial.
Very helpful - THANK YOU!!
THIS IS FANTASTIC! THANK YOU SOOOOOO MUCH!!!!!!!!
very well explained step by step
Thank you very much, your explanation is very easy to understand
When creating a query, is it possible to have the results include a hyperlink? For example, in my data set, I have hyperlinked items in each row that I am hoping will carryover when someone searches in the query. Great videos, BTW, thanks!
Thank you very much. You are doing a wonderfull job at explaining so clearly all these tips, tricks and how tos... bravo !
Looking at this video, may i ask : "how would you build the query formula if the dropdown menus are replaced by check boxes" ? Maybe an idea for another video subject... Thank you et, again, great job. I love your channel !!
:)
amazing, thank you so much
Great video. Got me about 98% through my project but what do I need to adjust in the final query if I have integers as my second drop down?
this one is really helpful. Thank you!
Thank you so much. Your channel is amazing. I have one problem when using Query function. I have a table that includes grade levels for a classroom, 1, 2, 3, and I have grade "K" for kindergarten. When I use query formula it does only show grades with numbers and omit the letter K for kindergarten. Is there a way to have the pull both text and numbers from the column using query?
Simply Wonderful
You're The Best!
Hi. I've been watching some of your tutorials. I've been wondering is it possible to add more criteria search box?
like in your sample can I add "category" together with Region and Rep?
Thanks so much, all your videos very useful
Amazing content. Thanks
You're awesome! Thank you for the help!😁
This is really easy to follow and understand the process. Thank you very much for sharing
👍
Great help to learn 👍
Wonderful Bro you solved all of my problems :)
Awesome, thanks so much
Thank you so much!
so nice! hope i can copy you in a just a single sitting haha
Thank you for this. Is there a way that we can select 2 or more regions or 2 or more reps, not ALL only?
Can we select only few particular cells(within a column) as a list of range for data validation?
"Whatever that little thing is"... It's basically a Table/Grid/Cells, ie, Your "Range" Selector. You're welcome. Great Video by the way.
Thank you for the video. This is my new experience to using this tool.
Is there a way to implement this syntax to sort by date ?
Thank you so much for the tutorial! It is very helpful. I do have a question though. What if, after choosing the region and rep, I only wanted the customer, category and sales to pop up?
th-cam.com/video/bW6P2YvLyZg/w-d-xo.html
Love your content man, you've taught me a lot
Great to hear!
Superb! thanks...
I wanted this tutorial with a single dropdown :(
Good job tho, learnt a lot!👍
Nice trick using '1=1' to construct the query string
Is it possible to have a two column dropdown list so that one value is displayed, with perhaps code in a second column that I want to drop in somewhere and use?
Hi. I want to make 2 filters instead of just one but the 2nd filter would have to be dynamic meaning it would only show inputs based on the 1st filter that I make from the data set. Can you advise what formula I need to use? Thanks.
Thank you for the great titorial. How to add a function to show me if I have blanks in region and reps?
Thank you so much...
This is sooo helpful, thanks a lot! Question - Is it possible to carry over the formatting using the query function?
No, but you can format the fields. th-cam.com/video/eQKmAcdVccs/w-d-xo.html
Wow. That is very helpful, thank you!
One thing I'm trying to figure out is how I can also add an ORDER BY XX statement to that Query. I can't see to get it to work.
Juts add " order by (B) " where (B) is the column you want to order. Worked for me.
Thank you so much! I was able to use this filter for my work! Kudos!
Excellent tutorials as always Sir. Is there a way to replicate similar results in excel. Thank you
Beautiful
I need to select columns based on Today as the date. Can i embed TODAY() into the Query function
This is super helpful, I am using the same equation and it is working, well. I have one adjustment I am trying to work on and would love your suggestion. I am trying to figure out how to filter videos that have multiple sets of data on the same line. Using your video example, if there were two names for "reps" (Jose, Olivia) and In the drop down menu I put "Oliva", the names for Olivia will come down except for the (jose, Olivia).
Is there a way to adjust the formula to include that data.
I am trying to create a formula that would use "contains" but A, not getting a working formula.
Did you find out how to do this? Having the same issue
Thank you.
Hello thank you for that valuable knowledge! Additionally, I have a question, if I want to add the Date Column to the query function how can be combined with the written formula?
th-cam.com/video/cH__zeKlo7Q/w-d-xo.html
@@ExcelGoogleSheets thank you so much!
very nice explanation
Thanks!
Hey! Thanks so much for the videos! I have a question... I'm using the method you taught to do an aggregation function. For example, I want to change the name of the label, and I used the next function: =QUERY('Data Base'!$A$1:$J; "SELECT COUNT(I) WHERE 1=1 LABEL COUNT(I) 'Total'" &IF(A5="All Courses";"";" AND LOWER(I) = LOWER('"&A5&"') "); 0)
When the filter is on "All courses" the function works good, but when I change the filter for another course, I have the following result: #VALUE... Do you know how I can solve this? Thank you a lot for reading. :)
I just watch the video and I guess you already solved you problem, but in case someone else has the same problem, I will answer...
"WHERE" is how we tell the "QUERY" how to filter the selected data. In your case the data should match "1=1" and what the "IF" statement returns at any given moment.
"LABEL" is a completely different function that assigns a label to the column you indicate.
Including the "LABEL" function in the middle of the parameters passed to the "WHERE" function is your problem. And, since the "IF" statement returns nothing when "All Courses" is selected, the "QUERY" works properly as it takes the "1=1" as the parameters for the "WHERE" and "LABEL" as another extra function.
Solution, put the "LABEL" function after the "IF" statement:
=QUERY('Data Base'!$A$1:$J; "SELECT COUNT(I) WHERE 1=1" & IF(A5="All Courses";"";" AND LOWER(I) = LOWER('" & A5 & "'") LABEL COUNT(I) 'Total' "); 0)
It's really help me to solve my problem. Thank you very much.
👍
Can i make the data range as variable value?
Yes. I have something like that in Dashboard series.
Good evening, Appreciated your sharing of knowledge. How can I pull data from "a range of tabs (could be over 100)" altogether (not multiple one name by one name). I have a workbook consists of many tabs (with different name but most of them start with an Alphabet I). And I want to query or pull data of a cell from all the tabs starting the name with alphabet I to compose a summary report, thanks in advance.
Hi, do you tutorial using data validation but data is from another spreadsheet? Badly need yout help. Thank you😇
Hey, How can I filter the options on the tabs? I have selected i.e. midwest but I want to filter the option related to Midwest
thanks
But why does the Function repeat or collect the data in the same row
The dropdown menu is data validated, so was the 'lower' argument still necessary?. Thank you for the great video. Very helpful.
So, was it necessary?
Can you please tell me how I can link the drop down lists so they are dependent on each other etc.. so then only the specific results from what is chosen appear in the drop down as well as the resulting query.
Could you help me with adding whole list when the search box is empty? before i enter some data into it?
How would this work if you want the query to populate based on either drop down, ie you want a list where reps are Edward or regions are South? (Not just where both are true)
Thanks!
Thank You!
I have a question regarding if you can have multiple columns after the AND part in the string. So using my spreadsheet as an example, data is from a Pokemon game I am playing, and some of the Pokemon have 2 abilities which need to be in a certain order. There's over 380 data points so organizing it would be a pain instead what I am looking to see if my F2 field (Ability 1, currently on Intimidate) can be used to search both my K and L column from the Pokemon sheet. Right now it won't return all Pokemon with Blaze because some have it as a second ability. I've tried changing it so my L field will be searched by F2 as well but it just blanked out.
Also thinking might be best to just duplicate Pokemon with more than one ability and just have a new row for them but I feel as if there is a way to make it so that it will use both columns in its query.
Screenshot puu.sh/HFkLp/56223c4417.png
=QUERY(Pokemon!G1:L,"SELECT * WHERE 1=1"&if(C2="All Tiers","", "AND LOWER(H) = LOWER ('"&C2&"') ")&if(D2="All Types","", "AND LOWER(I) = LOWER ('"&D2&"') ")&if(E2="All Types","", "AND LOWER(J) = LOWER ('"&E2&"') ")&if(F2="All Abilities","", "AND LOWER(K) = LOWER ('"&F2&"') ")&if(G2="All Abilities","", "AND LOWER(L) = LOWER ('"&G2&"') ")&if(B2="All Pokemon","", "AND LOWER(G) = LOWER ('"&B2&"') "),1)
Hi, I admired
Hi! Very useful video, thanks. The formula worked only one time, but when I change the item in the drop down list, nothing happens. Can you explain me why?
I achieved the same results by simply deleting the dropdown options (with Del key on the keyboard), didnt need to go the whole =IF route lol
Great tutorial, thanks. For more readability, I guess you could have also used TRUE instead of 1=1.
I know this is an old video - but what if we wanted to add an "order by *" as well as a limit? Maybe even a variable limit?
This is just brilliant, the possibilities are endless if we keep exploring Google Sheet.
How can we do such an universal search when there is data from multiple tabs in the same workbook?
I cant get my queries to work directly on things like {Sheet1!A, Sheet2!A}, but if i spend an unused column somewhere it's fine. So for instance, in Sheet3, cell B1 I put ={Sheet1!A1:A1000, Sheet2!A1:A1000}, then I make my query =QUERY(B, "SELECT * WHERE B IS NOT NULL", 0), for instance, would grab first 1000 cells of Sheet1, then first 1000 cells of Sheet2, put them in Sheet3 column B, then populate column A with those 2000 cells except blanks.
tl;dr : import from all your different sheets by using brackets { ; } (might be , instead of ;), maybe filter with a query as above to remove blanks (for instance your lists are probably not the same length, this makes sure you dont have blanks), then do your query
Amazing videos, Thanks! Hoping for guidance - I'm using 2 Google Forms to get data for item "drop offs" & "pick ups" I'm trying to track current location of a given item. I'm currently using a query between the 2 worksheets but its not set up right I assume. I get the list of data for the item, yes, but have 2 separate query's for each worksheet, and can't figure out how to simply get the most recent based on date.
Try to sort by date and limit to 1.
@@ExcelGoogleSheets Ok Thx, I'll look into that, this can be set to automatically sort Query results? One last thing please, my main issue, can I combine query results (or any other formula you think is better) to pull the results from both Worksheets in one Query/Data set to then sort?
Yes, it can be sorted & limited automatically. Check QUERY series for more info.
Yes, you can combine results or you can combine and then query as well. Check ARRAY videos for more info.
are you able to do this formula if a countifs or sumifs function?
is it possible, using query to extract the first word in a column e.g. you have in row 2 column D the word Art dress. I wan't to have this in a new tab in split in two colums, like 'Art' in column D and Dress in another column e.g. E. now i use the formula with left and find, but when adding a new reaction in Formreactions 1 tab my formula is not automatically copied to a new row in the other tab
I didn't know you can concatenate IF statements with a query. Thanks
It's text, anything that creates text can be used as select statement.
@@ExcelGoogleSheets Thanks for teaching me that! Thumbs up!!!
how can i create a “Reset” Button?
Hi, thanks for video, it was very usefull for me. But can you show, how can i sort filtered date by some column? The Query function is very complicated and i dont know, where can i put "order by" or "sort by". Thank for your answer.
Wow so complex and feeling challenged! Hehe
hard to follow the instructions. But I won't stop to learn it. I really need this on my job. Anyways thanks
I'd suggest to start with basic & intermediate series before you get to this type of stuff.
th-cam.com/channels/8p19gUXJYTsUPEpusHgteQ.htmlplaylists
Google Sheets for Beginners playlist
Google Sheets Intermediate Tutorials playlist
HI, CAN WE USE THIS ALONG WITH DATE RANGE FILTERING? (Filter by Date Range using WHERE Statement Tutorial - Part 3) The problem is there will be 2 WHERE statements to join. Want to know is that possible with &
I think this is what I need? however can I get data from multiple sheets?
using arrays with curly brackets and commas will that work?
First of all thank you for this video, its helped organize my guilds raids on WOW :P Got a question though, the first column im sorting by consists of Raid teams (1,2,3,4) However if I add say something non-numerical to that list... it gives me Error:Unable to parse query string for Function QUERY parameter 2: NO_COLUMN: bwl1
Was wondering if anyone here had any ideas, this is the query string im using:
=query(Data!A1:G,"SELECT * WHERE 1=1 "&IF(A2="All Raids",""," AND A = "&A2&" ") &IF(B2="All Classes",""," AND LOWER(B) = LOWER('"&B2&"') "),1)
Watch this th-cam.com/video/VSGKO5gx974/w-d-xo.html IT should help you figure out what's happening.
great stuff thanks a lot. how do I query values such as 3.5. I know the LOWER command is only for text. So I removed LOWER but it returns only integers like 1,6, 20 etc.. What do I have to adjust to get other kinds of numbers back?
My data is very long and has various characteristics. how do I get the data sorted in the drobdowns?
No quotes around numbers, instead of '1' use 1. Watch my QUERY series to see how to function works.
@@ExcelGoogleSheets thanks, but it dont have quotes in this case, i will watch the other vids as well - maybe i will found the problem after watching it ;)
@@fuhfux23 did it found any solution ??