2020-04-03 - Word - Managing Bullets and Numbering Using Styles
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- เผยแพร่เมื่อ 30 ก.ย. 2024
- Word - Managing Bullets and Numbering Using Styles
Getting bullets, numbering, and numbered headings to work correctly and consistently in a Word document can be a humongous challenge. In even the simplest of documents, it often seems like these features can easily go awry. In this course, students will learn how to create and apply paragraph and list styles to control the formatting and application of bulleted lists, numbered lists, and numbered headings in a document or in a document template. Students will also learn how to transfer these styles between documents and templates using the Organizer.
This is a recording of a live training session held 3 April 2020.
Materials for this class can be downloaded at:
concilla-my.sh...
Join my Facebook group to stay up to date on future live training sessions:
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Thank you! I've been using Word for 20 years and finally understand styles and formatting!
Nice tutorials. @55:43 you restarted the numbering manually by right clicking on it. I want that to be done automatically. How do I do that. I have been searching for this since last week. No one has explained that. There is one such scheme in "list library" that does the trick but I want to do that through styles.
It’s almost like they need to bring back reveal codes. 😂
... or Wordperfect 5.0 :)
Scott, extremely helpful. Two questions: 1. When I create my own List Style, assign it to various headings, then protect the document per your instructions, sometimes the newly created and saved List Style (even though checked when protecting) does not show up as being "in" the document as THE ONLY list style. Why? 2. After being protect (per your instructions) and then the document is shared via a Microsoft Teams channel, and others collaborate in the document, often times the formatting blows up and the Heading numbering, as assigned to the newly created, saved and protected List Style, disappears! Why? I'm right back to the same problem as before with the numbering being all jacked up. Thx.
This is outstanding Scott. I do have a question: I am creating a doc with multiple levels of Headings (1 thru 4). Under Heading 1 I am able to define new Bullet and Numbered Lists fine. It's when I try to build a new bullet and numbered list under the other 2-4 headings that i get lost. I would like to be able to assign the number 1 numbered list at each Heading Level. make sense?
At the 20 min mark you claim that Heading styles have NOTHING to do with each other. But isn't that ignoring the fact that all heading styles are used by Word's Table of Contents feature to generate the Table of Contents? In that sense, they are related. I realized that this isn't the focus of the tutorial but it might cause some confusion... at least it did for me. (Yes I am a noob).
Thanks for teaching this. Sorry, but I think Word is so stupid. It's not intuitive AT ALL.
Thanks for this video. I have researched for many hours over several weeks and had almost given up until I viewed this video. Microsoft has recently butchered the bullets features making things far more difficult to use. I used to be able to define a bullet with indents and line spacing, then save them to a new style. I don't know why they have complicated things.
Bulleted List Style: 28:39
Numbered List Style: 48:00
Numbered Headings List Style: 1:02
You don't need the developer tab for organizer. Organizer is in Manage styles dialogue left down corner Import/Export.
this was most helpful and well presented, thanks!
i have a style which is all bullets. Sometimes I want to make a 1,2,3, numbered list but when I do it changes all the sub bullets for that style. I there a way to only change that ones I want to numbers without changing the rest of them?
Best video I found about numbering and bullet lists. Thanks!
Keep making videos. Instantly subscribed!
thanks man, you turned a nightmarish situation into a humorous learning experience, I look forward to more.
Excellent explanation. This is what I've been looking for to understand exactly what's going on. Thanks!!
Thank you, thats great. Even tho you could shortend it to 30 secs at 11:10 :)
Super helpful! You just saved me at work. Thanks a lot!!
Mr.Scott, thank you so much. This is fantastic. Your style of presentation extraordinary. Good video to understand and also to clear all doubts in Heading,bullets and numbering.
Thanks - should have known this 25 years ago.... 🙂
Thanks, Scott... It is finally beginning to make sense. I have watched so many videos to understand this but your video explains it the best. Thanks once again.
this is exactly what I have been looking for. thank you so much for making it so clear and understandable.
How do I highlight the numbers only in a list using Styles?
Very useful lesson. Much appreciated.
Extraordinary! I've learnt a lot.
Great video Scott, thanks for doing this! You mention a Styles and Formatting video but I can't seem to find it. Is it on your TH-cam channel and, if so, what's it called?
Scott, will you be my friend? You would have to live in Winnipeg Manitoba Canada.
I enjoyed your tutorial on List Styles. I've created mybulletliststyle and mynumbering liststyle, don't need Headings. Thank you so much!!!
You were very informational, as well as very humourous. I will certainly check you out for other tutorials. Next is Five Features of Word You Are Probably Not Using, tomorrow. Lynne
Great video - in some places I was looking for the 'skip 10 seconds' button but that's OK.
Around 58:00 you stumble over the bullet styling. That happened to me too. I found that some of the built-in labels (in that particular dialog) for bullet styles appear attractive, but they seem to be referring to a 'code point' in the font you're using, and if you look closely, you'll note that the label in many cases doesn't match the shape that is shown. So, I used 'new bullet', selected a particular font like Symbol, or Wingdings, and picked my bullets from that as an alternative.
On avoiding the 'bullets' and 'numbering' widgets in the Paragraph section of the Home ribbon: I fully agree with you. What would you think of re-wiring those icons to "Apply List Bullet" or "Apply List Number", two little macro's that act as desired? I'm not sure where the re-wiring would live, though. Is it in the document/template or on my computer?
Wish I knew this 25 years ago and that it was an option to do then :) I will share with my coworkers, we are going to save many hours of frustration from now on.
Excellent resource! Hugely appreciate this video! Sharing this with colleagues that regularly deal with the "plague" of the bullets and numbering buttons.
One thing, I don't think you mention clicking on - make this apply on all future documents (something like that).
Hi Scott! thank you so much for this video; it's the best one of seen yet. I'm having one problem. How do I get the List Number 1 to restart without right clicking on "restart at (a)".. or is that the only way to get it to restart within the same document?
OMG - you demystified the complexity of messed up numbered lists and how to use them! Thank you! Thank you! Thank!
Hi Scott, thank you for putting this online, was a huge help. I never learned Word and now have to put together an operations manual (think 500+ pages of legal style numbering) and I learned so much.
Quick question: Should I set the level specific indent in the numbering settings of the list style, or in the paragraph settings of the level-dedicated style? If the first option is correct, what should I put or not put in the paragraph settings of the styles then?
Otherwise I would really like to see part 2 of your references video, and the video covering the styles, in case I missed basic things.
Thanks again.
Edit: All figured out.
My goodness, you have cleared up issues I have been grappling with in Word for over a decade. Thank you, thank you
Yes this is 1.5 hours long but it is so worth your time. You will have a clear understanding of the topic. Thanks Scott. I am going to check out your other youtube videos.
Finally I've found the time to go looking for how the heck to manage bullets using styles, and I could not have found a better resource. Thank you so much for your generosity and clarity.
Hi, back again! Looks like my Word 365 loaded in 2020 is corrupt because as I create a "list style" and move to the next level it forgets the work I have done on the previous level, so there is no visual check for the 5 levels that should show List Bullet, List Bullet 2, etc.
Consequently when I save the named "list style" that is also not remembered.
I started a fresh document and the problem persists.
... I found "UNRESOLVED MENTION" and by checking the box "A:check", third to the right, at the bottom of the STYLES dropdown found my named "list style".
Not sure how to get it to work.
Apply the levels in order, do not try to search for each style; doing so frequently causes Word to forget or erase the previously entered number.
Hi Scott.. as some others have stated, I also have worked for 30 years with Word, but never understood the Styles until I have watched your video several times. I have one question: As I cannot find an information as to how can I continue with levels 6, 7, 8 and 9 during the creation of Bullets, Numbers and Headings? I have also searched in Google but either I was not able to find it or such information does not exist.. Congratulation.. You are the most professional from all other Microsoft "specialists"..
For List Number 6-9 and List Bullet 6-9--create each style separately,. e.g., List Number 5, List Number, 6, etc. Word only provides 5 levels for each of these styles. Word's built-in heading styles go from Heading 1 through Heading 9.
i only hate him introducing himself. otherwise great tutorial.
You had me at "we're going to talk about some theory." THIS IS GOLD! Thanks for providing all the details of abstraction..
The restrict formatting feature you mention at the end has got me wishing I had a PC.
Incredibly useful. Thank you so much!
Nice vi
This is the BEST Word instructions ever!
I'm trying to find the handout that he shows in the video. I dont see it in Show Notes.
Please expand the description; the link is there under "Materials for this class can be downloaded at"
So helpful, thanks
This is great!!!!!
Lol this was so comedic and informative, thanks
Scott, great video but there is a problem: you have to manually apply the heading numbers. Is there a way for them to go automatically by using tab or shift tab (Mac)?
I use Ctrl+Alt+1, Ctrl+Alt+2, Ctrl+Alt+3, to apply heading styles. (These are built-in shortcuts. You must customize the keyboard for Heading 4 through Heading 9.
When defining/modifying a style, use "Style for following paragraph" and enter the same style name. The style will repeat every time you press enter.
To go from heading 1 to heading 2 press tab. If that inserts a tab, go to File, Options, Proofing, Auto Correct Options, Set left- and first-indent with tabs and backspaces. Then pressing tab will take you to the next level, shift+tab returns you to the previous level.