Outlook Calendar - 15 Best Practices - 2023 | Efficiency 365

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  • เผยแพร่เมื่อ 17 พ.ย. 2024

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  • @jezlawrence720
    @jezlawrence720 ปีที่แล้ว +5

    6 mins: to see ten slots per hour.
    This could be helpful if your org is super tight on time recording via a different system, particularly if it's a system where you have to decimalise your time before you enter.
    Niche, but I can see it.

    • @efficiency365
      @efficiency365  ปีที่แล้ว +2

      That's perfect. It simplified hourly billing. Part billing.. Just divide by 10.

  • @christophersterns2450
    @christophersterns2450 ปีที่แล้ว +3

    Hey Doc, good stuff. A really big SHOUT OUT! I'm really enjoying your efficiency series. In fact, I am taking a deep dive into all your videos and absorbing it all. I plan to dive deeper with your courses and grab your book as well.
    I've been using computers since the IBM Junior in 1985(ish) and Windows up to 2007 when I switched to Apple. I love the Apple eco-system but I've been lusting for Windows/PC since Windows 10 and mostly with all the integration MS has poured into their OS and Microsoft 365 applications. Now, with the introduction of Copilot and even more integration, I am compelled to go all in on MS. MS is the future Apple will never provide. I am blown away by what I've seen the last two weeks since the MS announcement. AMAZING to say the least.
    The good news is that I can with VM Ware; Parallels, running Windows 11 on all my Macs. With the ability of being able to run both OS', I can make the transition to Windows seamlessly with no stress. Your videos are making the transition easier and educational too.
    Thank you.
    P.S. I have been trying to get our Corporate Office onto MS from Google Suites. Your video on Convert Technology Into Business Value is providing me ammunition to approach the conversation again. I'm stealing your thunder. LOL.

    • @efficiency365
      @efficiency365  ปีที่แล้ว

      Hi Christopher
      Great to know that you find my content useful.
      Yes, for business efficiency, MS ecosystem is undoubtedly better. In fact, there is no alternative!
      If you follow the business value methodology, you can justify the Office 365 investment very easily. The breakeven point will be in few months!
      While Copilot and ChatGPT are great, Office has always had AI infusion - it was just done quietly. But yes, exciting times.
      Cheers.
      Doc.

    • @efficiency365
      @efficiency365  ปีที่แล้ว

      In case you buy my book, please purchase the Kindle version - why? Because screenshots are in colour.

    • @chrissterns7444
      @chrissterns7444 ปีที่แล้ว

      @@efficiency365 Done! I always purchase kindle books. It’s the only way to go.

    • @efficiency365
      @efficiency365  ปีที่แล้ว

      @@chrissterns7444 Hi - It is 2 months since we interacted. Quick catch up.. did my videos improve efficiency? frank feedback is most welcome. Cheers. Doc.

    • @christophersterns2450
      @christophersterns2450 ปีที่แล้ว

      @@efficiency365 Hey Doc, good to hear from you. Yes, for me, and always room for improvement. I continue to be a sponge, absorbing and putting it to best practices. I've switched the bulk of my technology to MS, Windows and PCs.
      I think MS365 for our company instead of Google is in the near future. I'm an early adopter but for our company it will be necessary due to the changing dynamics of our business model. We'll most likely be forced to use it. Until then, it is just me.
      For me, using MS365 solo is similar to when I first got email. I knew no one else who had it and no one to communicate with. LOL.
      I'm excited about the possibilities, the power, and the productivity enhancements coming in the near future and watching daily all the new content posted. It is a fun time we're in. I love it!

  • @moizrashid6373
    @moizrashid6373 8 หลายเดือนก่อน

    Much obliged Sir!

    • @efficiency365
      @efficiency365  8 หลายเดือนก่อน

      Thanks @moizrashid6373
      Check out my other best practices videos as well.
      Efficient Tasks Management - th-cam.com/video/vLFpWVfUfQ8/w-d-xo.html
      Task Apps Comparison: th-cam.com/video/ViWJIzMPQZg/w-d-xo.html
      Microsoft Teams Meetings - 16 Best Practices - th-cam.com/video/l3Bvq-I0hy4/w-d-xo.html
      Microsoft Teams - 15 Best Practices - th-cam.com/video/W8Ufx_znKxI/w-d-xo.html
      OneDrive Best Practices Part 1 - th-cam.com/video/D7ZrfphW4vo/w-d-xo.html Part 2 - th-cam.com/video/nFx6YQxc-b4/w-d-xo.html
      Smart and Effective Email - 5 powerful ways - th-cam.com/video/6NEFSMqHgQE/w-d-xo.html
      Outlook Calendar Best Practices : Part 1 - th-cam.com/video/GzsQnecjAQo/w-d-xo.html and Part 2 - th-cam.com/video/padKH8ys5Cs/w-d-xo.html
      OneNote - Best Practices - th-cam.com/video/m-4AY1cMi8s/w-d-xo.html
      Microsoft 365 Best Practices - th-cam.com/video/kVC_YcL5ObU/w-d-xo.html
      Cheers. Doc.

  • @pendoring282
    @pendoring282 ปีที่แล้ว

    Extremely useful tips. Thank you.😊

    • @efficiency365
      @efficiency365  ปีที่แล้ว

      Thanks @pendoring282.
      Check out my other best practices videos as well.
      Efficient Tasks Management - th-cam.com/video/vLFpWVfUfQ8/w-d-xo.html
      Microsoft Teams - 15 Best Practices - th-cam.com/video/W8Ufx_znKxI/w-d-xo.html
      OneDrive Best Practices th-cam.com/video/D7ZrfphW4vo/w-d-xo.html
      Smart and Effective Email - 5 powerful ways - th-cam.com/video/6NEFSMqHgQE/w-d-xo.html
      Outlook Calendar Best Practices : Part 1 - th-cam.com/video/GzsQnecjAQo/w-d-xo.html and Part 2 - th-cam.com/video/padKH8ys5Cs/w-d-xo.html
      OneNote - Best Practices - th-cam.com/video/m-4AY1cMi8s/w-d-xo.html
      Microsoft 365 Best Practices - th-cam.com/video/kVC_YcL5ObU/w-d-xo.html
      Word Tables Best Practices - The ultimate guide - th-cam.com/video/ueKCHxNUOkA/w-d-xo.html
      Cheers. Doc.

  • @microsoftsarker
    @microsoftsarker ปีที่แล้ว

    Useful tips! Thanks!!

    • @efficiency365
      @efficiency365  ปีที่แล้ว

      Thanks Microsoft Sarker.
      Check out my other best practices videos as well.
      Efficient Tasks Management - th-cam.com/video/vLFpWVfUfQ8/w-d-xo.html
      Microsoft Teams - 15 Best Practices - th-cam.com/video/W8Ufx_znKxI/w-d-xo.html
      Smart and Effective Email - 5 powerful ways - th-cam.com/video/6NEFSMqHgQE/w-d-xo.html
      Outlook Calendar Best Practices : Part 1 - th-cam.com/video/GzsQnecjAQo/w-d-xo.html and Part 2 - th-cam.com/video/padKH8ys5Cs/w-d-xo.html
      OneNote - Best Practices - th-cam.com/video/m-4AY1cMi8s/w-d-xo.html
      Microsoft 365 Best Practices - th-cam.com/video/kVC_YcL5ObU/w-d-xo.html
      Word Tables Best Practices - The ultimate guide - th-cam.com/video/ueKCHxNUOkA/w-d-xo.html
      Cheers. Doc.

  • @dhineshnatarajan5008
    @dhineshnatarajan5008 ปีที่แล้ว

    Thanks!

    • @efficiency365
      @efficiency365  ปีที่แล้ว

      Thanks Dhinesh Natarajan. Appreciate your support.
      Check out my other best practices videos as well.
      Efficient Tasks Management - th-cam.com/video/vLFpWVfUfQ8/w-d-xo.html
      Microsoft Teams - 15 Best Practices - th-cam.com/video/W8Ufx_znKxI/w-d-xo.html
      Smart and Effective Email - 5 powerful ways - th-cam.com/video/6NEFSMqHgQE/w-d-xo.html
      Outlook Calendar Best Practices : Part 2 - th-cam.com/video/padKH8ys5Cs/w-d-xo.html
      OneNote - Best Practices - th-cam.com/video/m-4AY1cMi8s/w-d-xo.html
      Microsoft 365 Best Practices - th-cam.com/video/kVC_YcL5ObU/w-d-xo.html
      Word Tables Best Practices - The ultimate guide - th-cam.com/video/ueKCHxNUOkA/w-d-xo.html
      Cheers. Doc.

  • @abbasshahidzadehasadi2203
    @abbasshahidzadehasadi2203 ปีที่แล้ว

    Thanks, very useful tips

    • @efficiency365
      @efficiency365  ปีที่แล้ว

      Thanks Abbas Shahidzadehasadi.
      Check out my other best practices videos as well.
      Word Tables Best Practices - 2023 - The ultimate guide - th-cam.com/video/ueKCHxNUOkA/w-d-xo.html
      Microsoft Teams Simple Best Practices 2023 - th-cam.com/video/W8Ufx_znKxI/w-d-xo.html
      Efficient Tasks Management - Best Practices - Outlook and Teams - 2023 - th-cam.com/video/vLFpWVfUfQ8/w-d-xo.html
      Cheers.
      Doc.

  • @akylbekibraimov9266
    @akylbekibraimov9266 ปีที่แล้ว

    Dr. Nitin, you are making very useful content on Microsoft 365. Thank you for your effort. Hope your number of subscribers increases. May be some collaboration with TeachersTech, Keep Productive, Kevin’s Cookies channels?

    • @efficiency365
      @efficiency365  ปีที่แล้ว

      Thanks Akylbek Ibraimov.
      Yes, I will certainly work on collaborations soon.
      Check out my other best practices videos as well.
      Word Tables Best Practices - 2023 - The ultimate guide - th-cam.com/video/ueKCHxNUOkA/w-d-xo.html
      Microsoft Teams Simple Best Practices 2023 - th-cam.com/video/W8Ufx_znKxI/w-d-xo.html
      Efficient Tasks Management - Best Practices - Outlook and Teams - 2023 - th-cam.com/video/vLFpWVfUfQ8/w-d-xo.html
      Cheers.
      Doc.

  • @CuriousJo1122
    @CuriousJo1122 ปีที่แล้ว

    Dr. Nitin, when I try to do this at 1:31 where you display your days by using ctrl + clicking the day, that only seems to work on my desktop version. I want to use the online version. Do you have a video just for that version. I want to fully switch but some missing features bug me. Is the desktop just more robust, or do you think the online version is as efficient or better? I used board views so nicely, and then they went away. Now I wonder, should I move back to my desktop now that I do not have the advantages of the use of Board Views for my assignments? My desire is to become highly efficient at outlook mastery and especially calendaring this year. - any guidance welcome and thank you for your awesome content!!!

    • @efficiency365
      @efficiency365  ปีที่แล้ว

      Hi
      Ctrl click not possible on browser version.
      My recommendation is to use the Desktop version.
      Web version is faster. But Desktop will always have more features.
      Why? Because web version has to use HTML which has limitations ( which cannot be controlled by Microsoft).

    • @CuriousJo1122
      @CuriousJo1122 ปีที่แล้ว

      @@efficiency365 thank you! this is very good to know! I appreciate your expertise.

  • @inessepti3100
    @inessepti3100 ปีที่แล้ว

    Dr. Nitin, how could we synchronize the calendar in the microsoft list with outlook calendar? Thank you

    • @efficiency365
      @efficiency365  ปีที่แล้ว

      You cannot sync list to Outlook.
      If you want a shared calendar, use SharePoint to create one.
      SharePoint calendar can be added to Outlook.

  • @ukaszjuszczak5065
    @ukaszjuszczak5065 ปีที่แล้ว

    very useful tips. Unfortunately, some of them don't work in the new Outlook version :/

    • @efficiency365
      @efficiency365  ปีที่แล้ว

      Thanks @ukaszjuszczak5065.
      Which version of Outlook?
      Which features do not work?
      Are you talking about the "Try the New Outlook" button in the top right corner?
      Of course, it is a stripped down version. If you need all features you need to use the full version.
      The browser version is also very feature rich.
      Check out my other best practices videos as well.
      Efficient Tasks Management - th-cam.com/video/vLFpWVfUfQ8/w-d-xo.html
      Microsoft Teams - 15 Best Practices - th-cam.com/video/W8Ufx_znKxI/w-d-xo.html
      Smart and Effective Email - 5 powerful ways - th-cam.com/video/6NEFSMqHgQE/w-d-xo.html
      Outlook Calendar Best Practices : Part 1 - th-cam.com/video/GzsQnecjAQo/w-d-xo.html and Part 2 - th-cam.com/video/padKH8ys5Cs/w-d-xo.html
      OneNote - Best Practices - th-cam.com/video/m-4AY1cMi8s/w-d-xo.html
      Microsoft 365 Best Practices - th-cam.com/video/kVC_YcL5ObU/w-d-xo.html
      Word Tables Best Practices - The ultimate guide - th-cam.com/video/ueKCHxNUOkA/w-d-xo.html
      Cheers. Doc.

    • @bgundegb
      @bgundegb ปีที่แล้ว

      Dear Dr.Nitin, Thank for all your contents and effort. Really appreciated. in my case picking dates from calendar to view is not working on Outlook version 1.2023.920.900 @@efficiency365

    • @viviandaprata159
      @viviandaprata159 ปีที่แล้ว

      @@efficiency365 when I press CTRL and a day to be selected, it doesn't work. I have the new version...

    • @efficiency365
      @efficiency365  ปีที่แล้ว

      Use old version of Outlook.

  • @mkmk-og2pm
    @mkmk-og2pm ปีที่แล้ว +1

    Curious what your reaction was when you tyres failed? 🙂

  • @falmaskari
    @falmaskari ปีที่แล้ว

    Very professional

    • @efficiency365
      @efficiency365  ปีที่แล้ว

      Thanks Falmaskari.
      Check out my other best practices videos as well.
      Word Tables Best Practices - 2023 - The ultimate guide - th-cam.com/video/ueKCHxNUOkA/w-d-xo.html
      Microsoft Teams Simple Best Practices 2023 - th-cam.com/video/W8Ufx_znKxI/w-d-xo.html
      Efficient Tasks Management - Best Practices - Outlook and Teams - 2023 - th-cam.com/video/vLFpWVfUfQ8/w-d-xo.html
      Cheers.
      Doc.

  • @eliot363
    @eliot363 ปีที่แล้ว +2

    Because 6 minutes is part of the duodecimal system and is more easily divisible?

    • @efficiency365
      @efficiency365  ปีที่แล้ว +9

      Conceptually correct.
      But practically..?
      It is for people who charge by the hour. Their billing becomes easier... Divide by 10 instead of 12.

    • @eliot363
      @eliot363 ปีที่แล้ว +1

      @@efficiency365 Crazy, I never would have thought of that, thank you!

    • @SammyMaeQ
      @SammyMaeQ ปีที่แล้ว

      Yes, my firm bills by .1 hours, but we don’t calendar that way.

    • @andrewhowden1578
      @andrewhowden1578 ปีที่แล้ว

      @@efficiency365 yes. 1 hours is 6 minutes! Sorry if this repeats.

  • @DarrenGibson-x7y
    @DarrenGibson-x7y ปีที่แล้ว

    My Google calendar allows me to show my MONTHLY view WITHOUT weekends. This is important to me. Is there any way I can get this view with Outlook 365?

    • @efficiency365
      @efficiency365  ปีที่แล้ว

      Thanks @user-wu1xj9cm7c.
      Monthly view without weekends is not available in Outlook.
      Check out my other best practices videos as well.
      Efficient Tasks Management - th-cam.com/video/vLFpWVfUfQ8/w-d-xo.html
      Microsoft Teams - 15 Best Practices - th-cam.com/video/W8Ufx_znKxI/w-d-xo.html
      OneDrive Best Practices th-cam.com/video/D7ZrfphW4vo/w-d-xo.html
      Smart and Effective Email - 5 powerful ways - th-cam.com/video/6NEFSMqHgQE/w-d-xo.html
      Outlook Calendar Best Practices : Part 1 - th-cam.com/video/GzsQnecjAQo/w-d-xo.html and Part 2 - th-cam.com/video/padKH8ys5Cs/w-d-xo.html
      OneNote - Best Practices - th-cam.com/video/m-4AY1cMi8s/w-d-xo.html
      Microsoft 365 Best Practices - th-cam.com/video/kVC_YcL5ObU/w-d-xo.html
      Word Tables Best Practices - The ultimate guide - th-cam.com/video/ueKCHxNUOkA/w-d-xo.html
      Cheers. Doc.

  • @altruologist
    @altruologist ปีที่แล้ว +1

    It is time to switch to Windows. The more I watch these valuable tutorials I realise I am missing powerful features that will boost my effectiveness.

    • @efficiency365
      @efficiency365  ปีที่แล้ว +1

      Yes Brian Clark.
      Microsoft Office continues to add more and more features.
      The gap between Windows and Mac versions has reduced over time.
      However, many significant and powerful features will never come to Mac for technical or other reasons.
      OneDrive and Teams are key ingredients of the Microsoft ecosystem.
      Needless to say, all MS tools integrate (by design) with Windows.
      Hence, for corporate use at least - it makes more sense to be on Windows platform.
      Any other alternative means less features and more effort!
      Do check out my other best practices videos as well.
      Word Tables Best Practices - 2023 - The ultimate guide - th-cam.com/video/ueKCHxNUOkA/w-d-xo.html
      Microsoft Teams Simple Best Practices 2023 - th-cam.com/video/W8Ufx_znKxI/w-d-xo.html
      Efficient Tasks Management - Best Practices - Outlook and Teams - 2023 - th-cam.com/video/vLFpWVfUfQ8/w-d-xo.html
      Cheers.
      Doc.

  • @elleeden2024
    @elleeden2024 11 หลายเดือนก่อน

    In the Outlook calendar, past events keep deleting the next day.
    For example, I had 3 events yesterday, but when I loaded Outlook calendar today, yesterday is empty and the 3 events were deleted.
    Any way to tell Outlook calendar to keep all past events?
    Thank you :)

    • @efficiency365
      @efficiency365  11 หลายเดือนก่อน

      Thanks @michelleelle9589
      I am assuming you are working on Windows Desktop Outlook app.
      Go to View menu (Tab) and choose Reset View button.
      Let me know if the problem is solved.
      Check out my other best practices videos as well.
      Efficient Tasks Management - th-cam.com/video/vLFpWVfUfQ8/w-d-xo.html
      Task Apps Comparison: th-cam.com/video/ViWJIzMPQZg/w-d-xo.html
      Teams Meeting - Agenda, Action Points, Notes - th-cam.com/video/k0t8_mNkMDw/w-d-xo.html
      Microsoft Teams - 15 Best Practices - th-cam.com/video/W8Ufx_znKxI/w-d-xo.html
      OneDrive Best Practices Part 1 - th-cam.com/video/D7ZrfphW4vo/w-d-xo.html Part 2 - th-cam.com/video/nFx6YQxc-b4/w-d-xo.html
      Smart and Effective Email - 5 powerful ways - th-cam.com/video/6NEFSMqHgQE/w-d-xo.html
      Outlook Calendar Best Practices : Part 1 - th-cam.com/video/GzsQnecjAQo/w-d-xo.html and Part 2 - th-cam.com/video/padKH8ys5Cs/w-d-xo.html
      OneNote - Best Practices - th-cam.com/video/m-4AY1cMi8s/w-d-xo.html
      Microsoft 365 Best Practices - th-cam.com/video/kVC_YcL5ObU/w-d-xo.html
      Cheers. Doc.

    • @elleeden2024
      @elleeden2024 11 หลายเดือนก่อน

      @@efficiency365 Yes using Windows app, but when I go to View Menu, I don't see a Reset View button?
      I only see, Saved views, Filter and Calendar Settings.
      What can I do please?

    • @efficiency365
      @efficiency365  10 หลายเดือนก่อน

      Oh, you are using the "NEW" Outlook.
      Revert to OLD Outlook. Everything will work as mentioned above.

    • @elleeden2024
      @elleeden2024 10 หลายเดือนก่อน

      @@efficiency365 I contacted support and it seems solved now. All my past calender entries are showing :)
      I love the new outlook, I paid $30 for the year to remove all ADS and to get 100GB cloud storage :)

    • @efficiency365
      @efficiency365  10 หลายเดือนก่อน

      Fine. You are on personal edition of Office. Got it.

  • @Jmikib
    @Jmikib ปีที่แล้ว

    How can you replace recurring meetings with a Team? Can I block time for all the people using a Team? This part wasn´t clear, I hope you can explain this a little more, thank you in advance!

    • @efficiency365
      @efficiency365  ปีที่แล้ว +1

      Hi Juan
      I will create a separate video for this. But briefly, create the Team first
      Create the recurring meeting from Teams calendar.. And add the Team Channel there.
      Now all collaboration will happen inside that Team. No emails.
      Check out my Teams Best Practices video as well
      th-cam.com/video/W8Ufx_znKxI/w-d-xo.html

    • @Jmikib
      @Jmikib ปีที่แล้ว

      @@efficiency365 Thank you!

    • @judye99
      @judye99 3 หลายเดือนก่อน

      @@efficiency365 So, we still create a recurring meeting but using the team calendar instead of personal calendar? I'm not clear what this solves? Please clarify, thanks!

  • @Anandjsinghyoutube
    @Anandjsinghyoutube ปีที่แล้ว

    Works on Mac App?

    • @efficiency365
      @efficiency365  ปีที่แล้ว

      Thanks @Anandjsinghyoutube.
      Yes. Most features mentioned here should work on Mac app.
      Is there something that is not working?
      Check out my other best practices videos as well.
      Efficient Tasks Management - th-cam.com/video/vLFpWVfUfQ8/w-d-xo.html
      Microsoft Teams - 15 Best Practices - th-cam.com/video/W8Ufx_znKxI/w-d-xo.html
      Smart and Effective Email - 5 powerful ways - th-cam.com/video/6NEFSMqHgQE/w-d-xo.html
      Outlook Calendar Best Practices : Part 1 - th-cam.com/video/GzsQnecjAQo/w-d-xo.html and Part 2 - th-cam.com/video/padKH8ys5Cs/w-d-xo.html
      OneNote - Best Practices - th-cam.com/video/m-4AY1cMi8s/w-d-xo.html
      Microsoft 365 Best Practices - th-cam.com/video/kVC_YcL5ObU/w-d-xo.html
      Word Tables Best Practices - The ultimate guide - th-cam.com/video/ueKCHxNUOkA/w-d-xo.html
      Cheers. Doc.

  • @nicolevanderlinden2911
    @nicolevanderlinden2911 ปีที่แล้ว

    Legal people use 6 min increments

    • @efficiency365
      @efficiency365  ปีที่แล้ว

      Correct.
      In fact, any profession where hourly billing is used.