Top 10 Tips to design a SharePoint Intranet in 2023 | SharePoint Intranet Examples
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- เผยแพร่เมื่อ 28 มิ.ย. 2024
- In this video, we're going to be talking about SharePoint Intranet design in 2023. We're going to be discussing some of the top tips to design a SharePoint Intranet in the next few years.
Plan Your Site Structure
Once you have identified your objectives and requirements, you should plan your site structure. The site structure will define the layout of your intranet, including the navigation, pages, and web parts. You should organize the content in a logical manner so that users can easily find the information they need. You should also consider creating a taxonomy to categorize the content and ensure that it is easy to search.
Choose the Right Intranet Portal
There are several options for building a SharePoint intranet portal, including SharePoint Online, Office 365 Intranet, and SharePoint On-Premises. You should choose the right intranet portal based on your business requirements, budget, and technical capabilities. SharePoint Online is a cloud-based solution that provides a cost-effective option for small and medium-sized businesses. Office 365 Intranet is a more comprehensive solution that includes SharePoint, Teams, and Yammer. SharePoint On-Premises is a traditional on-premise solution that provides more control over the infrastructure.
Collaboration Tools
One of the primary benefits of a SharePoint intranet is the ability to collaborate with team members. You should take advantage of the collaboration tools available in SharePoint, such as Teams, Yammer, and OneDrive. Teams is a chat-based collaboration tool that enables users to collaborate on projects and documents in real-time. Yammer is a social network that enables users to connect with colleagues, share ideas, and collaborate on projects. OneDrive is a cloud-based storage solution that enables users to access their files from anywhere.
Document Management
SharePoint intranet provides robust document management capabilities, which enable users to store, share, and collaborate on documents. You should implement document management features in your intranet to ensure that your documents are organized and easily accessible. You should also create document templates to ensure consistency in the formatting and structure of your documents.
Employee Engagement
Employee engagement is crucial for the success of any intranet. You should create a user-friendly and engaging interface that encourages employees to participate in the intranet. You can achieve this by incorporating gamification elements, such as badges and rewards, into your intranet. You should also encourage user-generated content, such as blog posts and discussion forums, to promote employee engagement.
Communication Tools
Effective communication is critical for the success of any intranet. You should use communication tools, such as announcements, alerts, and newsfeeds, to keep employees informed about company news, events, and updates. You should also create a feedback mechanism to allow employees to provide feedback and suggestions.
Business Processes
SharePoint intranet also provides powerful automation capabilities that can help streamline business processes. You should automate repetitive tasks, such as approval workflows and document review processes, to save time and improve efficiency. SharePoint provides several automation tools, such as Power Automate (formerly known as Microsoft Flow) and SharePoint Designer, that enable users to create custom workflows and automate business processes.
Security and Compliance
Security and compliance are critical considerations when designing a SharePoint intranet. You should ensure that your intranet is secure and compliant with data protection regulations, such as GDPR and CCPA. You should also implement access controls to ensure that sensitive information is only accessible to authorized users. SharePoint provides several security features, such as permissions, encryption, and data loss prevention, that can help you secure your intranet.
Create a Digital Workplace
A digital workplace is a modern workplace that leverages digital technologies to improve productivity and collaboration. You should create a digital workplace that provides a seamless experience for employees, regardless of their location or device.
00:00 SharePoint Intranet Tips
00:13 SharePoint Designs with Vertical Sections
02:58 Embed Stream Videos into SharePoint
05:36 Embed TH-cam Videos into SharePoint
06:00 Call to Actions in SharePoint Intranets
09:49 SharePoint News Rollups
12:43 SharePoint News Web Part Best Practises
15:10 Intranet News Letters
17:56 SharePoint Event Web Parts
20:37 SharePoint Drop Down Menus
21:02 SharePoint Mega Menus
23:00 SharePoint Site Templates
25:54 SharePoint FAQs and Expanding Sections
29:22 SharePoint Stock Images - วิทยาศาสตร์และเทคโนโลยี
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So helpful! I implemented two items to my SharePoint site just by viewing this helpful video! You're a great presenter/teacher.
Thank you for your great feedback, I am glad you took away some tips! 😃
By far the most informative sharepoint insights here than anywhere else! (And trust me, I’ve been looking!)
Thank you Kym! That means a lot 😀
Just started with SharePoint after viewing the 1st video I immediately subscribed to the channel. Thank you
Thank you 🙏
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Great Tips, it has been helped me a lot. Thanks from Brazil.
Thank you, glad it helped 👍
Your tutorials are fantastic. I'm learning a huge amount from watching them. Thank you.
Thank you 🙏
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Really helpful video!! Thanks Dougie, keep up the great work!
Thank you for the kind words 👍
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Wonderful video - you gave me much food for thought in the design of my sites! Thank you!
Glad it was helpful! 👍
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Super helpful - thanks! Can I be really nerdy and say it’s “Calls to action” not “Call to actions”.
Good point 😉
It was fantastic, Thanks!
Glad you enjoyed it 👍
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Thanks so much for your content. It's helping me a ton. Question, is there a difference between the "SharePoint Intranet" and "SharePoint Communication Site" or is it the same thing just calling it an Intranet? Thanks!
Glad you are enjoying the content! I’m short they are the same thing. An intranet is usually referring to a collection of different sites.
Typically 9 times out of ten the homepage of that intranet would be a communication site, then enabled to be a hub site.
Hope that helps!
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Great tutorial. Would you be able to include that link in your description to the video of yours you mentioned about copying a page from one site to another?
Thank you. Here is the link to show you a tutorial of copying pages:
th-cam.com/video/U0dVGt7wZTs/w-d-xo.html
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Terrific design tips ... very helpful ... very well done (again).
Two questions please
1) Can the font size of the 'mega menu' be increased?
2) I plan to develop several hub sites for several clients, each similar in design but separate and distinct. By design, a client will not have search capability to another client's hub site. However, I want to create and provide each client an economic and finance hub site to provide access for national finance and economic data. But I am realizing that the economic and finance hub site can only be associated with one client site. Is that correct? Is there a way to have the economic and finance hub site available to all clients without impairing the client's site security?
Thanks for the great feedback!
1) unfortunately not, the font/size is fixed at the moment.
2) Yes a site can only ever be associated to one Hub site. But you can nest Hubsites if that would be solution for you.
Hi, I need to full training on sharepoint intranet. Kindly assist
@@shumailar7049 what would you like to know? Or are you looking for paid for training courses?
@@Dougie_Wood how go build sharepoint intranet?
Excellent video. Do you help companies implement this?
Hi Gareth, yes, you can email me at dougie.wood@outlook.com
Hi Doug, in part 8 you mention another video of yours about the site templates. do you have the link?
That is part of this tutorial, step by step how to build an intranet. It is in the department section of the tutorial in part 3
th-cam.com/video/1YkM16-w6Jk/w-d-xo.htmlsi=NlVjk1UCNzfTOgz6
th-cam.com/video/1YkM16-w6Jk/w-d-xo.htmlsi=NlVjk1UCNzfTOgz6
If I don't see the some of the settings for some of the web parts you show or I'm missing some of the web parts you show. Is it because I'm running a different version or my IT group maybe has them locked out? For example I don't have call to action or I can't make section collapsable.
You might be using a different version of SharePoint 👎
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Any tips to make gamification inside these intranet sites?
Yeah, go check this out
th-cam.com/video/prHg3NnI3qs/w-d-xo.html
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Great Info. Do you have a video where you explain how you setup VPN button?
What do you mean VPN button?
If you go to the 20 second mark, on the right hand side under "Useful Links" the 3rd option down says "Connect to VPN" What does that link do?
@@charrison2503 it is just an example link, some people have information on “how to connect to VPNs” linked to from their intranet homepage 👌
@@Dougie_Wood thank you for the reply!
Hello, I would like to know, do you know how to edit the quick links web part? Then when you click on the link, a new page opens, will it be necessary to use HTMLs??
Have your tried adding target=blank at the end of the URL?
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Nice video, but i need one help i see in quick links to open Microsoft teams.. Pls can you explain how to do this ????😐
It’s is just the URL link to launch Microsoft teams in the browser 👍
@@Dougie_Wood thanks. Can we open any installed apps from the link??
Can we only create events with times being :00 or :30? Is it possible somehow to set an event from let’s say 10:25 to 11:15?
I have never actually tried to be honest. Majority of the use cases for these types of events don’t require a time or are pretty much on the hour from what I have seen from experience.
You could try seeing if you could manually type into the box like you can on outlook for specific times.
Manually overwriting the time did not work so far. Will have to check with our admins if there is some setting… thanks for your prompt reply! 😊
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Can I update theme colour to picture?
Not with this method, you would need to build an SPFX extension
My Sharepoint options look nothing like this. I can't find the design tools anywhere. Does an enterprise SP control what tools I can access?
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I have tried to have multiple Call to action buttons on a single layout. Unfortunately it isn't accepting it. I want to include 5 calls for action buttons. Is it possible?
Hey, yes you can have 5 call to action web parts. However, you can only put them in columns of 3.
So the best you could do is have 2 rows. First row with 3 and the second row with 2.
If it was me I would either try get the amount of call to actions to be 4 (2 rows of 2) or 6 (2 rows of 3)
@@Dougie_Wood In your video, You have One-third right section. In the left you were able to create 3 call to action webparts and I am able to create only one. Can you guide me how you did it and it's really helpful if you have a chance for a step by step process. I just want to replicate the same for my work. 🙂
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Good afternoon Dougie, how would I contact you by a DM to discuss training ? Please and thanks. JEH
Hey, go to www.valto.co.uk/DW
My question is this, "Is this SharePoint 2016 or 2019 because we are using SharePoint 2016 and don't see the same things you are showing in the video"
It is SharePoint Online 😃
@@Dougie_Wood will this only work on SharePoint online?
You can achieve the same on other versions of SharePoint but just in slightly different ways 👍
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