How to Facilitate or Lead Workshops (Business Analyst version)

#facilitate #workshops #businessanalyst #systemsanalyst
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Hi everyone,
In today's video, I'll talk about some of the key techniques and things that I keep in mind when I'm facilitating workshops. Let me know if you have any questions in the comments below.
Cheers

[@Molton11]

Hello, this is so accurate I cannot even say :) I would add 3 more things from my perspective (ERP consultant) and those are:
1) Make sure the environment that you use for demonstration will not have outage during your presentations (e.g. test environment package deployment etc.)
2) The first few seconds/minutes of the workshop when you start speaking as a BA should really make sense and give the audience the idea they are in hands of someone professional, confident.
3) Nowadays when the meetings are via on Zoom, Teams, I recommend to address questions to specific persons (like Jimmy in your case) rather than asking a question and hearing nothing because people do not know if they should answer or not.
Best regards!

[@Xeno_G23]

You're amazing. I am envious on your knowledge and experience! (specially you're so young too). WOW!

[@LorenzoDee]

Thank you for this.
1. Think about who needs to attend your workshop (0:57)
2. What is the overall objective of this workshop (1:07)
3. Brainstorm actionable and specific agenda items (1:22)
4. Preparation is the key to success!! (2:53)
5. What kind of visual aid are you going to use? (5:20)
6. Give yourself extra time to test and prevent technical difficulties (7:50)
7. Make sure you get there early or on time! (9:10)
8. Introduce yourself and ask others to do the same (9:33)
9. Be very specific in your asks (9:53)
10. Listen very carefully!! (11:00)
11. Don't interrupt and write down questions instead (11:15)
12. Summarize your findings in a sentence or two (11:25)
13. "...do you think this is an accurate representation of what you just explained to me... about XYZ" (12:28)
14: (how to handle too much, or inappropriate detail) (13:08)
15. Reserve 10 to 15 minutes at the end for Q&A, summary as well as next steps (14:33)

[@RichMillennialMindset]

OMG this is amazing

[@paraschauhan1214]

Learned a lot thank you so much for the videos.

[@adamliang8567]

Liked and subscribed

[@nazmulhudasiam3387]

You are great.....i really hope you get a huge number subscribers....plwasencontinue making videos

[@RichMillennialMindset]

Thank you so much 😀

[@buysell5922]

Hey, really appreciate for this video :). Thanks you so much..
I have another question..how we design Business Process Model, if one doesn't exists..? What kind of diagrams are useful for it..I am actually not sure how to use Swimlane diagram showing responsibilities & departments. Could you clarify this in your next video for Business Process Models....? Also, How is Business Analysts different from Business Data Analysts ..? ..again thanks for this video.

[@RichMillennialMindset]

No problems - yeah I'm going to upload another video explaining diagrams as I got a couple of requests from others as well.
Business analysts focus on businss implications of processes and decisions such as whether a company should develop a new product line or prioritize one project over another. BAs require a combination of skills, tools, and applications that allows businesses to measure and improve the effectiveness of core business functions such as marketing, customer service, sales, or IT.
Data analytics involves combing through massive datasets to reveal patterns and trends, draw conclusions about hypotheses, and support business decisions with data-based insights. It requires many diverse techniques and approaches and is also frequently referred to as data science, data mining, data modeling, or big data analytics.
Hope this helps!

[@user-vs6qv3hm8h]

Hey! Thank you for your videos. They are very helpful. I have one question if you don't mind: As a BA, are you responsable for doing desing interfaces, prototyping, UX/UI? Or usually you have an UX designer in the team.

[@RichMillennialMindset]

Влад Губарь hey! I’m not responsible for designing interfaces but I work with designers or developers who do :)

[@user-vs6qv3hm8h]

Rich Millennial Mindset thank you

[@lemonlime2288]

Okay y'all...I need some advice. So, I will be starting a Data analytics Bootcamp soon and I am super excited to dive into something that I love. BUT...a lot of the job postings are stating that you need at least 3-5 years of experience. I already have my BS degree and was hoping the boot camp will teach me the skills needed but I'm kind of scared 😨

[@RichMillennialMindset]

It's totally okay to freak out - I would too if I were in your shoes. Since you're taking this bootcamp, make sure you learn as much as you can and ace it! Also, talk to your instructors and ask them how other people who previously took this bootcamp in the past were able to land job offers upon taking the course and if they are aware of any companies that are looking to hire interns. It would be a good idea to start networking with your alumni since you have a degree and ask for quick phone meetings to learn more about the positions you might be interested in applying for!

[@lemonlime2288]

@@RichMillennialMindset Thank you so much for the information! And as you stated, I need to prepare now by taking the right steps to land that right job-thank you again! 😄

[@avashgoutam9437]

Which degree you have done to land a BA job ?

[@richapatel8635]

Can you please powerpoint example for this workshop?