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Adding authorized values (dropdown menus) in Koha, an open-source integrated library system (ILS), is useful for ensuring consistency and standardization when entering data. Here’s a step-by-step guide on how to add authorized values:
Steps to Add Authorized Values in Koha
Login to Koha:
Use your Koha staff interface to log in with administrative credentials.
Go to Administration:
On the main dashboard, navigate to the "Administration" module in the toolbar.
Locate Authorized Values:
In the Administration section, find the option labeled "Authorized Values" (under Basic Parameters).
Add a New Authorized Value Category:
If you want to create a new category for dropdown options, click on "New Category":
Category: Enter a code (usually short and relevant).
Description: Enter a detailed description of what the category is for (e.g., Languages, Item Types).
Click Save.
Add Values to the Category:
Once the category is created, you'll see it in the list of authorized value categories.
Click on "Actions" next to your new category and select "Add Authorized Value".
Authorized Value: Enter a code for the specific dropdown item (this will be stored in the database).
Description: Enter the display text that will appear in the dropdown menu (this is what users will see).
OPAC Description (optional): If you want a different text displayed in the public catalog (OPAC), you can add this here.
Library limit (optional): Restrict the value to specific libraries if needed.
Save the Value:
Once you’ve filled out the fields, click Save.
Repeat for Additional Values:
To add more values to the same category, repeat the process by selecting Add Authorized Value for the same category.
Example:
If you want to create a dropdown for different Item Types, the steps would be:
Add a new category with:
Category: ITYPE
Description: Item Types
Then, add values such as:
Authorized Value: BK, Description: Book
Authorized Value: DVD, Description: DVD
Authorized Value: MAG, Description: Magazine
Using the Authorized Values:
Once these are added, they will appear as dropdown menus in the relevant cataloging fields when adding or editing bibliographic records, items, etc.
Let me know if you need further assistance with Koha!#lisurdu
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